Xero Refresh – Are you using Data Capture?

There are many reasons you should be using automated data capture; it’s fast, effective, and secure, but if you’re still not sure about using it, we’ve put together some big benefits to using automated data capture, that might just change your mind. 

The benefits of using Data Capture

These benefits include:

• No room for errors – Human error is part of all manual data handling, sometimes it can’t be helped; however, with automated data capture, it reduces the risk of mistakes and improves accuracy by using sophisticated technology. Automated quality control allows the capture process to efficiently and quickly can information.   
• Fast and easy storage – automated data capture sends your captured images straight to an easy access folder or if linked, straight to your Xero account. Keeping receipts and expense paperwork takes up valuable office space and is unnecessary.     
• Never miss a beat – Sophisticated data capture will recognise a wide variety of typefaces and fonts along with handwriting. This means all text and numbers will be stored digitally without missing a single figure or letter.  
• Safe and sound – Data capture services can also help to eliminate many of the security issues that come with dealing with paper. There is sometimes a lack of accountability and oversight when manual capturing is used. Advanced user access controls and access records are included in automated capture systems, allowing for improved security and accountability.

Using Data Capture software – We recommend Dext

Receipt Bank, now rebranded and known as Dext, continue to provide financial transparency and efficiencies through their easy-to-use mobile app software. Previously known as Receipt Bank, Dext allow you to prepare accounts using automatic supplier and customer rules, bank matching, and have connections to more than 1,400 suppliers, and sales invoice uploads, all direct to your accounting software.

Such intelligence aids businesses to create financial efficiencies when completing monthly tasks such as book keeping and bank reconciliations. It is now more important than ever to keep your business accounts up to date in order to predict and manage cashflow. With the help of Dext this task becomes easier and frees up more time to focus on other aspects of the business. 

Dext provides real time insights to help your business be more productive and more profitable. The software allows you to save time and sorts tax deductibles automatically for your business. Automatically code and categorise codes by setting up supplier rules. Dext also allows you to smartly split tax and match bank costs and produce insightful business reports.

To find out more about Dext and its capabilities, please give us a call on 01908 219100 or drop us an email on enquiries@advaloremgroup.uk. We would be happy to help!